About the Office of Administration Providing effective, efficient and economical administrative and business services to the Executive Office of the President. This page was last edited on 10 June 2020, at 11:20. In what circumstances will the OPGT administer an estate? What does an office administrator do? The office administrator will work closely with staff to provide administrative support and delegate tasks to members of the administrative team to facilitate efficient workflow. Also known as Directors of Operations or Operations and Administration Directors, Directors of Administration are tasked with coordinating daily operational functions, streamlining management systems, monitoring budgets, supervising managers, improving business efficiency, requesting audits, and analyzing financial data. The Director of the organization oversees the submission of the annual budget Request and represents the organization before congressional funding committees. Maintain collections of furnishings, decorative arts, architectural fragments, prints and drawings, and research files, as well as manage the receipt of gifts and the loans of materials and furnishings. Learn about the education and preparation needed to become a chief administrative officer. You can prepare for interviews by coming up with example answers that demonstrate your key skills, such as communication, attention to detail and interpersonal skills. The Crown Administration of Estates Act gives the Office of the Public Guardian and Trustee (OPGT) the right to apply to administer certain estates. Direct and manage public education programs on the history of the EOP properties (these include special presentations, exhibitions, brochures and other informational requests). The services include financial management and information technology support, human resources management, library and research assistance, facilities management, procurement, printing and graphics support, security, and the Office of White House mail and messenger operations. the function of a political state in exercising its governmental duties. Most office administrators are responsible for dealing with or distributing all post within an office. The goal of the administration department is to keep all departments within a business operating at maximum capacity. Reg. Depending on their industry, office administrators’ primary duties may include providing administrative support to staff, organizing files, arranging travel for executives, performing bookkeeping and processing payroll. To participate in the CAP program, office administrators must have four years of administrative experience, or an associate’s or bachelor’s degree and two years of administrative experience. The certification program covers topics and skills such as managing records, written communication, scheduling, human resources and general office procedures. The task of administration is usually the responsibility of an office administrator or manager. Additional responsibilities may include: Office administrator salaries vary depending on employees’ experience level, job responsibilities and geographic location. Employees who’ve noticed a sudden improvement in procurement processes might just have an OA to thank. Here are some essential skills office administrators need to do their job efficiently: Office administrators typically perform tasks for more than one staff member or department within a company. Office administrators working in technical or medical fields may receive more extensive training on the database a company uses to manage patient medical records. For example, when working on a team project, office administrators need to ask relevant questions, develop a plan for execution, delegate tasks and update colleagues on the project’s progress. Health administrators typically work in offices but interact regularly with other professionals, such as physicians, surgeons, nurses, and technicians. Their duties include overseeing all the paperwork and answering the telephone. They may also need to communicate with insurance agents. Those who have already graduated high school may also choose to take courses at a technical school about office procedures and database software. Office administrators need to be able to adapt and rearrange their day to give assistance where the need is greatest. These professionals are also responsible for keeping employee records up to date, and are involved in budget development. In the United States government, the Office of Administration is an entity within the Executive Office of the President tasked with overseeing the general administration of the entire Executive Office. Additionally, you may feel as if your role is not given due respect as other employees don’t appreciate the impact your administration has on the running of the company. https://blog.udemy.com/office-administrator-job-description Candidates with an associate’s or bachelor’s degree in business or business administration can benefit from classes in bookkeeping, database management and business communication. For example, Microsoft Office Specialist certification trains people in using different Microsoft Office products, such as Word, Excel, Outlook and OneNote. Once hired, office administrators go through on-the-job training, which typically lasts between a few weeks and one month. This involves the following tasks: U.S. federal organization within the Executive Office of the President, Executive Office of the President of the United States, Executive Office of the United States President, Corporation for National and Community Service, Initiative on Asian Americans and Pacific Islanders, President's Council of Advisors on Science and Technology, Committee for the Preservation of the White House, Office of E-Government and Information Technology, Office of Information and Regulatory Affairs, Office of Faith-Based and Neighborhood Partnerships, Office of Social Innovation and Civic Participation, https://en.wikipedia.org/w/index.php?title=Office_of_Administration&oldid=961782637, Wikipedia articles incorporating text from the White House website, Creative Commons Attribution-ShareAlike License. Administration, Office of. The core functions include the Facility Request Program, Space Management, Project Oversight, Conference and Meeting Support, Preservation Stewardship, and Recycling Program Management. Overseeing administrative functions and supervising other members of the administrative staff, Greeting clients, answering phones and replying to client emails, Operating and maintaining office equipment such as copy machines, fax machines and computers, Conducting research and compiling reports for supervisors and other employees, Scheduling meetings and events, and organizing any necessary materials for them, Assisting human resources with hiring and onboarding new employees, Learn About Being an Office Administrator. In general, an administrative coordinator manages and supports the offices of a business or organization. Technical school classes or certification programs can help candidates gain the skills necessary to perform the duties of an office administrator. Your work will take place in an office and you can expect to work 35+ hours a week. For example, they may be asked to postpone working on routine data entry to provide administrative support for a department to meet a deadline. And much of the public's and media's attention on January 20th every four years rightly focuses on the incoming president taking the Oath of Office and the challenges that lie ahead. You will play a primary role in ensuring that all office administrative functions are coordinated to achieve a high level of productivity within the company. The peaceful transition of power from one United States president and his administration to another is one of the hallmarks of American democracy. Their role will probably depend on what the other colleagues’ duties are. These duties are often performed by a secretary, receptionist, administrative assistant, executive assistant or office manager. 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